Did you know that 60% of nonprofits stated that they did not have or know of an organizational digital policy that would identify how their organization handles cybersecurity risk, equipment usage and data privacy?
It’s essential that you choose secure, trusted technologies that protect your sensitive data from accidental or malicious threats that enable you to focus on your mission. That’s why we recommend Microsoft 365 Business to the nonprofits we work with for security and device management.
Microsoft Office 365 is a Software-as-a-Service solution that’s designed following the Microsoft Security Development Lifecycle. It uses a defense-in-depth approach to provide physical, logical, and data layers of security features and operational best practices. Plus, it provides enterprise-grade user and admin controls to further secure your environment.
Microsoft Office 365 Business encrypts your data and email in storage and in transit. Encryption encodes your data into ciphertext so it can’t be used unless the ciphertext is decrypted. You need a an encryption key to decrypt the information that only authorized users will have.
Only your authorized recipients can decrypt your content, such as email messages and files. By using encryption, you ensure that only those who should be able to use encrypted data are able to.
With Office 365 Business, your data is encrypted both at rest and in transit. It uses several strong encryption protocols, and technologies including Transport Layer Security/Secure Sockets Layer (TLS/SSL), Internet Protocol Security (IPSec), and Advanced Encryption Standard (AES).
The new Office 365 Message Encryption (OME) capabilities leverage the protection features in Azure Information Protection so your nonprofit organization can easily share protected email with anyone on any device.
A user can send and receive protected messages with other Office 365 organizations as well as non-Office 365 customers using Outlook.com, Gmail, and other email services. It also comes with native encryption, end-to-end security, and multi-factor authentication options to secure and protect your email and data so it’s only accessible to you or those you authorize.
Here’s how it works…
Built-in Mobile Device Management in Office 365 Business allows you to manage the access to your data securely. The built-in Mobile Device Management (MDM) lets you secure and manage your users’ mobile devices like iPhones, iPads, Androids, and Windows phones. You can create mobile device security policies, remotely wipe a device, and view detailed device reports.
Mobile Device Management (MDM) ensures security and provides management for each device connected to your network. If devices are lost or stolen the MDM solution can be used to delete your nonprofit’s data from the device.
You’ll also have Multi-Factor Authentication (MFA) capabilities. MFA secures the sign in to Office 365 for mobile device enrollment by requiring a second form of authentication. By setting up 2-step verification, you add an extra layer of security to your Microsoft Office 365 Business account.
Your users must acknowledge a phone call, text message, or app notification on their mobile device after correctly entering their work account password. They sign in with their password (step 1), and a code sent to their phone (step 2).
They can only enroll their devices after this second type of authentication is completed. After your users’ devices are enrolled in Mobile Device Management for Office 365, they can access Office 365 resources with just their work account.
Office 365 Cloud App Security provides insight into any suspicious activity in the program. You can investigate situations that could pose a risk and if needed, take action to address them.
You’ll receive notifications of triggered alerts for any unusual activities. Then you can view what data is being accessed and used and suspend any user accounts that exhibit suspicious activity. Afterwards, if you authorize, the user can log back into Office 365.
Office 365 Cloud App Security works with the policies that are defined for your nonprofit organization. You can also use predefined anomaly detection policies and provided templates for activity policies. These policies detect general anomalies, identify users logging in from a risky IP address, detect ransomware activities, detect administrator activities from non-business IP addresses, and more.
With Office 365 Cloud App Security, you can also allow or prevent people in your nonprofit to use third-party apps to access your data in Office 365. The team at LAN InfoTech in Ft. Lauderdale can help you set these policies.
And we’ll show you how Microsoft Office 365 Business can be a game-changer for your nonprofit organization in more ways. Contact us to schedule a complimentary consultation to learn more.
In the meantime, stay up-to-date on the latest IT news and information for nonprofits in Southern Florida. Visit our Blog. Here are a few examples of what you’ll find: