In this fast paced time of shortcuts and portable workspace, perhaps time has become the currency for great quality. How time-efficient anything is dictates whether or not it will be met with great reviews and purchase. In this article we will tap on the vital topic of time management, particularly how you can improve that with Outlook. Outlook’s primary goal is to manage your emails and make your work easier. While the fact remains that every person works quite differently from another, I’m sure with the right tools, everyone can manage tasks and responsibilities timely and efficiently.
Here are 7 useful tips you can use to save time with Outlook.
Quick Email Categorization.
Use basic approaches like the following:
Delete when you need to, as soon as possible.
If you cannot do it immediately, opt to put it in a to-do list’.
Immediately forward the email to a colleague or team member to delegate the task.
Make Use of Your Calendar.
Set up a calendar even after receipt of an email with the event details by clicking Meeting’ on the menu. You can also just as easily drag the email to the calendar icon to open a meeting dialogue box, input the details, and set the reminder.
Use Action Folders.
Folders are ideal for organizing work or personal agenda. Categorize your folders in any relevant manner pertaining to the nature of event. It could be generally for work, personal meetings, projects, or any other matter. You can add extra folders for items that do require tasks or future approvements as the ones below:
A pending’ folder can be used when a certain email contains tasks that are to be delegated, have been assigned but awaiting confirmation, of concerns that need approval from another party.
The to do’ folder can be used for important tasks that needs to be done but cannot be accomplished at the moment. Creating a to do’ folder reminds you of responsibilities that needs to be accomplished without being too much of a hassle to insert into your timeline.
Make Flags Your Friends.