Microsoft Office 365 is a popular software solution for legal practices in Ft. Lauderdale. It provides your staff with the tools they need to be productive. You can collaborate securely in real time on documents, ensure data and email security, and use plug-ins specifically designed with attorneys in mind.
Office 365 is available as a cloud-based online suite where your firm is charged on a per-user basis. This model includes customer service, upgrades, patches, and even training for your employees. Office 365 is also available as a stand-alone software product. You make a one-time purchase where you own the software.
Office 365 provides online document storage options that give your legal practice in Southern Florida all the space necessary to store confidential data securely. There are several different Office 365 versions for both large and small practices, and each provides a different layer of services and security. For instance, Enterprise 3 provides the compliance and legal hold license requirements you need, along with unlimited storage.
Office 365 comes with native encryption, end-to-end security, and multi-factor authentication options to protect your both your data and emails so they’re only accessible to you or those you authorize. Some of these features will need to be set up by an IT professional, but once this has been done, it can save your employees a lot of time and work, plus it further ensures compliance to legal regulations.
Email encryption is a great way to protect the contents of your emails from intruders. Once an email is encrypted, cybercriminals can no longer read the contents. Email encryption utilizes public-key cryptography. When you send an email, it’s encrypted by the computer using the public key.
This transforms the email into complex, scrambled content that’s difficult to hack. Only someone with the proper corresponding private key can decrypt the email and read it. Even if cyber thieves intercept your emails they can’t be read, so your communications will remain safe.
Migrating your email server to the cloud-based Office 365 environment also lets you securely move your mailboxes and archives to a protected environment. Plus, Office 365 comes with built-in privacy settings that, once enabled, allow you to set the sensitivity of email to “private.” This ensures that even those people with access to your inbox won’t be able to see these emails unless you allow it. It also comes with native encryption, end-to-end security, and multi-factor authentication options.
Office 365 is an excellent productivity tool for attorneys. It comes with applications like Planner, Bookings, Flow, Groups, Delve and Sway. Once you learn how to use these apps, you’ll be impressed by their versatility and great potential to help you save time and increase your productivity.
You’ll appreciate plug-ins like Rocket Matter and Boomerang. Rocket Matter released an extensive Office 365 integration with its Outlook plug-in. Now you can easily associate emails with matters. Add your billable time and attach attachments right from within Outlook on Office 365. This is a feature most attorneys love.
Boomerang is a free application. It lets you write an email and schedule when you would like it to be sent. This is great if you’re working over the weekend or late at night and you don’t want to disturb a client or co-worker during these times. You just click “Send Later” and choose from the options that Boomerang presents. Set it and forget it — Boomerang does the rest. The email will remain in your draft email folder until it’s sent (just in case you want to change something). Your computer doesn’t need to be left on, either. Boomerang does everything from the Office 365 server.
Microsoft continually adds to their suite of Office 365 programs. For instance, MS Teams is a great chat app that law firms benefit from using. Whatever the size of your practice, Office 365 has all the resources necessary for your staff to be efficient and productive.
LAN Infotech can help you decide which Microsoft Office program will work best for your law firm in Ft. Lauderdale. We offer a wide range of great managed IT services to legal practices just like yours. From 24/7 Remote Monitoring and Management to a robust Business Continuity plan, we’ve got you covered.
Microsoft Office 365 can provide many more benefits for your law firm. Contact us and we’ll arrange for a no-obligation consultation where we come out to your office and answer all your questions. LAN InfoTech specializes in IT services for law practices in Southern Florida.
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