Law firms in Fort Lauderdale are rapidly moving to the Cloud. It provides many benefits when used correctly. The key to doing this is to find an IT provider who knows what the Florida Bar Association requires when it comes to cloud services. There are ethical considerations when using the Cloud and you must exercise due diligence. For example, did you know that using certain free cloud services may be prohibited by Bar Association guidelines?
There are key benefits to using the right cloud service. The ABA says that “Lawyers and law firms see the Cloud as a fast and scalable way to use advanced legal technology tools without the need for a substantial upfront capital investment in hardware, software, and support services.”
Low Cost: Most cloud computing services can be obtained at a low cost. Law firms are discovering that it’s less expensive to procure these services from a cloud provider than it is to run and maintain applications on their own server.
Maintenance Is Included: Cloud providers typically include maintenance in their services. As an attorney, you and your staff are is too busy have to worry about taking care of software updates. Your cloud provider will automatically install these updates for you.
Accessibility: As a busy attorney, you’re always on the move. Cloud computing services are accessible from any computer with an internet connection, regardless of your location. When you want to work from home, or when traveling, you can access your files and IT resources securely and easily.
Scalability: Cloud computing services are provided on demand. When you purchase cloud services, you can easily add storage, computing capacity and or new features. You can also easily delete services that you no longer need. You won’t waste money on IT solutions that “sit unused on the shelf.”
Security: Most cloud providers employ stringent security measures. Plus, their staff is trained and experienced in the implementation of security measures that align with the most current security risks.
Data Backup & Recovery: The redundancy of cloud backups is essential for law firms. If you save your data in local devices, you risk losing them if your office is flooded or if a fire occurs. Your data will always be safe and recoverable when it’s in the Cloud.
It can difficult to decide what cloud services you should use. Ethical rules vary from state to state. But they all follow the same basic principles. For more information on this, you can visit the Florida Bar’s “Due Diligence Considerations for Lawyers Evaluating Cloud Computing Service Providers.” It provides questions that you should ask a Cloud Service Provider before signing on to their service. Questions like:
Using cloud computing provides many benefits, so you shouldn’t let these concerns keep you from using cloud services. However, you need the assurance that your data and your clients’ will remain secure.
Your IT service provider is the best resource for this. They understand the risks and benefits of different cloud services and the types that would best serve your needs.
They can work with you to review proposed contracts to ensure:
Your IT service provider should be your trusted resource when it comes to using the Cloud. They should also offer recommendations for additional security measures to ensure client confidentiality and that your cloud service meets Florida Bar requirements.
It’s time to consider cloud services for your firm’s efficient business operations. You just need to use them wisely. When it comes to the Cloud and your law firm in South Florida, we know what you require — We specialize in IT services for law practices. Contact LAN Infotech in Fort Lauderdale for the guidance you need to use the Cloud securely.
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